AVAIL Spring 2019 Release

Spring is here!  Time for an update and spring cleaning.  We’re releasing updates to the AVAIL Desktop (3.11) and AVAIL Browser for Revit (4.2).

We continue to focus on the goal of providing rich information related to content you’re managing in AVAIL for quick decision making and access.  In this update to the AVAIL Desktop we worked on two major features, both interrelated.  We’ve added native support for viewing PDF documents directly within the AVAIL Desktop interface.  Now you can quickly view PDFs without having to open external software. This is a great way to view PDF documents of details, sheet sets, specifications and manuals; all without having to launch another PDF application.

We also shed a little love on the entire Properties Panel strategy.  When you open the Properties Panel to view a PDF document you now have a one-click expansion option that will maximize the viewing panel.  This is a great new feature not only for PDFs but also for improved viewing of Photos. You’ll also see a fresh new docked panel of icons on the far right providing quick access to Properties, Channel Details, Comments and Shared Users.

You asked for it, you got it!  Those of you using AVAIL to manage your Revit content libraries will love the new Filters Panel feature in the AVAIL Browser for Revit.  Mimicking the Filters Panel you see in the AVAIL Desktop, the new Filters Panel in the AVAIL Browser for Revit means you can use tag-based or text-based searching in Standalone Mode.  Simply increase the width of your AVAIL Browser and the Filters Panel will automatically appear.

More details about this release are below.  We hope to hear from you as you begin implementing these new features.

Randall Stevens, CEO

Major Enhancements to the Current Version of AVAIL

In the sections that follow is a brief summary of the major enhancements for the May Release of AVAIL Product Suite.

AVAIL Desktop v3.11

View PDF in Properties Panel – Enables user to preview full PDF from inside the Properties Panel.
View YouTube Video in Properties Panel – Enables user to watch a YouTube video in-line from inside the Properties Panel.
Upgrade from .Net 4.5 to 4.6.2 – Required in order to support the chromium browser for PDF and YouTube support.
OS 64-bit Support – AVAIL Desktop no longer is supporting 32-bit operating system installations.
Re-positioned Display Controls – Moved controls above the Filters Panel to enable further user experience improvements.
Side Panel Controls – Moved the ‘Properties’ and ‘More items’ buttons to a new bar on the right-hand side of the Content Browser
Share Channels Button – Visible next to the Channel name at the top of the Content Browser.
Filter Grouping for Indexing – Filters now have logical ‘AND’ and ‘OR’ associations between them to allow for more robust filtering of your content.

AVAIL Browser for Revit v4.2

Revit 2020 Support – Revit 2020 add-in is now fully supported.
Revit 2015 Support – Revit 2015 Support is now discontinued, v4.1 will be the last version to support Revit 2015.
Tag-Based Filtering – The AVAIL Desktop Tag-Based filtering is now available when the AVAIL Browser add-in is widened.
Channel Filtering – Support pinned, recent and all filter options along with ability to pin and unpin specific channels.
Swappable Panel Support – Added functionality to swap content browser and properties panel depending on personal preference.
Installer Upgrade – Added support for Autodesk-recommended certificate installation to remove ‘new add-in found’ warning.

AVAIL Release Notes

The following are the enhancements and fixes to the current released version of AVAIL Products. These enhancements apply to the AVAIL Desktop, AVAIL Browser for Revit and Stream Products unless otherwise noted.

AVAIL Desktop – Version 3.11

View PDF in Properties Panel – Enables user to preview a full PDF from inside the Properties Panel. After selecting a PDF in the Content Browser, you can then click expand the Image icon to preview the PDF.

View YouTube Video in Properties Panel – Enables user to watch a YouTube video in-line from inside the Properties Panel. Like the PDF preview above, you can now also view YouTube videos within the Properties Panel.

Re-positioned Display Controls – Moved to above Filters Panel to continue user experience improvement. This cleans up the top content search bar and leaves space for some additional search options in the future.

Side Panel Controls – Moved the ‘Properties’ and ‘More items’ buttons to Side Panel. This feature expanded Channel Details, Comments and Shared Users.

Share Channels Button – Is now visible next to the channel name at the top of the Content Browser. Similar to the icon controls, this was to help clean up the search area.

Filter Grouping for Indexing – Filters now have logical ‘AND’ and ‘OR’ associations between them to allow for more robust filtering of your content.


AVAIL Browser for Revit

Tag-Based Filtering – The Filters Panel that you are familiar with is now available in ‘Stand-Alone’ mode inside the Browser for Revit. This tag-based filtering is able to be seen when the browser panel is expanded to a minimum width. 

Channel Filtering – Now supporting pinned, recent and all filter options along with ability to pin and unpin specific Channels. This provides each user the ability to highlight and list their favorite Channels right within the AVAIL browser add-in.

Swappable Panel Support – Added functionality to swap the Content Browser and Properties Panel. Once you open the Filters Panel, a button will be displayed to allow you to swap panel views based on your personal preference.

Fixed and Known Limitations

AVAIL Browser for Revit
Fixed issue with delay of detection of connection with AVAIL Desktop
Fixed issue with display of “Loading…” message when transitioning AVAIL Browser Panel from hidden to shown within Revit
Addressed errors when detecting changes to active document in Project Mode
Addressed errors when detecting view activation in Project Mode
Fixed reference to dependent assembly System.Windows.Interactivity for Revit 2016-2018
Fixed DPI scaling bug for Revit 2016 & 2017 for Hi-Res displays
Fixed version conflict with shared dependency with Dynamo
Fixed issue with broken Upgrade file command

AVAIL 3.10.1 Update Now Available

What better way to kickstart 2019 than with an AVAIL update!  We’ve made improvements you’re not going to want to miss across AVAIL Desktop, AVAIL Browser for Revit and AVAIL Stream.  This release concentrated on improving the experience of sharing Channels with members of your team and marks the commercial release of the Standalone Mode for the AVAIL Browser for Revit.

We had a major overhaul to the setup and configuration of what we now call Teams.  The manage portal on getavail.com was recently updated. What used to be referred to as “Manage Users” is now “Team Members”.  For those of you not using SSO (Single Sign-On) you’ll find a new “Team SignUp Mode” that makes it easy to add members to your Team via a Shareable Link.  You can also now restrict new users by domain making it easier than ever to build out your Team.

AVAIL Desktop 3.10.1

We made improvements to the Shared Users feature with the AVAIL Desktop to take advantage of the improvements to building your Team.  Now everyone, including Enterprise customers using SSO, can easily search for members on their Team using First Name, Last Name or Email.  As you begin typing in the Search Members box you’ll see a list of Team Members matching your search criteria and easily invite them to your Channel.

Users of the free version of AVAIL can also now create Teams and begin sharing Marketplace Channels and their own two free Channels with others in their firm.  Subscribers to ArchVision RPC or ArchVision Family and Detail Warehouse can also now login to AVAIL using their ArchVision account for authentication.

Bug fix:  At some point we introduced a bug that was causing Keys that you had set in Tags & Filters Editor to not remember the new Key when indexing new content with the same Value.  We fixed that!

AVAIL Browser for Revit 4.1

We made some major updates to the AVAIL Browser for Revit including:

  • Standalone Mode!
  • Support for Assemblies
  • New Marketplace download feature
  • Persistent user settings
  • Full thumbnail support for non-Revit content
  • Improved Thumbnail Generator
  • Improved Installer
  • Improved Login Support

We’re officially now out of beta with the Standalone Mode of the AVAIL Browser for Revit!  What does this mean? It means you can now view and search for Revit content directly in the AVAIL Browser for Revit without opening AVAIL Desktop. You now have the option of running in either mode (Standalone or Desktop). The AVAIL Browser for Revit will recognize when you launch the AVAIL Desktop and switch modes automatically!

We’ve also improved some usability within Standalone Mode such as the ability to Pin Channels as well as remember the last Channel you were using upon launch.

For you Publishers we made some improvements to the Revit Project Thumbnail Generator.  You now have the ability to select Families, Drafting Views, Sheets and Other Views independently for processing. A great time saver when you only need to update specific thumbnails.


On the admin front we improved the installers to adhere to Autodesk-recommended certificate installation in order to suppress that pesky “new addin found” warning.

Oh, and some bug fixes including:

  • Fixed issue with loading of view names containing multiple dash characters.
  • Fixed issue when reloading Families with a Type Catalog.
  • Ability to add the AVAIL Browser for Revit to the Quick Access bar in Revit.
  • Corrected Analytics reporting of Project Name vs Filename.
  • Fixed issue with drag and drop of views when drilling into views of a sheet.
  • Fixed display of blank view upon upgrading within Content Mode.

AVAIL Stream 1.4.1

Stream has been updated with full support for Revit parameter harvesting.  The same Revit configuration file you use with the AVAIL Desktop is now supported with Stream.

If you’re a Stream user contact support@getavail.com for the update.

AVAIL 3.8.1 Release

Wow!  We think that’s going to be your reaction to this latest release.  Even though the dev team here at AVAIL were calling this a “hardening block” of work, the impact on you and your team’s workflow is tremendous.

Both the AVAIL Desktop and AVAIL Browser for Revit updates are available here – https://www.getavail.com/Download

We’re excited to share the highlights with you …

Revit Parameter Harvesting!

You can now automatically harvest Revit Parameters as Tags in AVAIL!  This is unbelievably cool if one of your primary use-cases for AVAIL is managing your Revit-related content.  You can now define any Revit Parameter to automatically become a Tag when indexing .rfa, .rte, .rvt and .rft files.  It’s as easy as…

Once this is configured, every Revit Family and Project file indexed into AVAIL will automatically have a Revit Version, Revit Category, Host, and File Type Tag.

You’ll find a configurable RevitTagGenerator.xml file located at %ProgramData%\AVAIL\addins.  Simply open the file with a text editor like Notepad to edit.  There’s a full set of instructions inside the file.

The great news is this was implemented under a new AVAIL “plug-in” architecture for file-type handlers.  We’ll be adding data harvesting capabilities for other file types.  Be sure to let us know what which ones should be on the top of our list.

AVAIL Browser for Revit 3.1.1 Update

The new AVAIL Browser for Revit is now out of beta.  Besides a gorgeous visual overhaul there are several reasons you’ll want to grab this update ASAP…

  • Support for beautiful new thumbnails for all your Details and Sheets that makes browsing your Revit Container Project files sing
  • New Project Mode (for Team and Enterprise customers) provides a visually stunning new way to browse the content “in” your Revit Projects.
  • Support for Nested Families
  • Ability to selectively display only certain content from an RVT file (This is an incredibly powerful feature for publishing System Families and Details – register for the upcoming webinar for more details.)

Note: You have control over the roll-out of these new features across your enterprise here – https://www.getavail.com/Manage/Settings

AVAIL Desktop (General Speed and Responsiveness)

  • You should see improvements to the startup speed of the AVAIL Desktop app
  • We made some great improvements to scrolling in the AVAIL Desktop app. Way to go Zach!
  • If you have as many Channels as I do you probably avoid clicking Browse Channels. You’ll be happier now 😊

Tip:  Did you know you can Ctrl-scroll to adjust thumbnail sizes in AVAIL Desktop?

Publishers (We didn’t forget about you)

  • Now you can see what additional Channels a piece of content exists in before making edits. Look in the Properties Panel just above the Tags list.
  • You can now index URLs directly into an AVAIL Channel. This is an awesome new feature.  Just drag and drop a URL from your browser directly onto an AVAIL Channel.  This is great for linking to intranet locations or manufacturer information on a website.
  • We’ve made it easier to copy Tag Values from Properties Panel.

AVAIL Stream

Stream is a game-changer for the AEC industry.  AVAIL Stream means you no longer need to manually publish content, the bane of content management solutions everywhere!

We’re continuing to roll stream out to AVAIL Enterprise customers.  The latest release has knocked out several in-the-wild obstacles we uncovered earlier this year.

If you’re and AVAIL Enterprise customer and not on the Stream install list email info@getavail.com to start the process.

AVAIL Analytics

We made a major overhaul to the way AVAIL reports analytics data providing you with even more granular insights into what and how people are using content in AVAIL and your Revit Projects.

AVAIL now takes advantage of what are called “Custom Dimensions” in Google Analytics but it requires you to set them up in your account ☹.  There’s 20 of them but you only have to do this once 😊.  Do it today because without them you’re not capturing some of your most important data.

A full set of instructions can be found in the new AVAIL Analytics Resources – Getting Started Guide here – https://www.getavail.com/Manage/Analytics

Upcoming Webinars

As you can see, we packed a lot into this release.  We’ll be hosting a couple of upcoming webinars for a little deeper dive.  Join us – https://info.getavail.com/webinars




AVAIL Browser for Revit BETA Update

New AVAIL Browser for Revit BETA Release now available!

We’ve released an updated version of the AVAIL Browser for Revit BETA and it’s now available here. Update now to get the best out of your BETA program participation and be part of the movement to improve your Revit experience.

The AVAIL Browser for Revit BETA can help bring order to chaos, add time to your day and make your team better. It also helps you quickly find exactly what you need without changing how you work, so you can spend more time designing. For the first time, all content has thumbnails.

  • No more cryptic Family file names; get a graphical preview of the Family right in the browser
  • Browse, search and load Families, Views, Sheets, Schedules, Legends and Groups
  • NEW! Support for Nested Families and Legends
  • NEW! Identify and jump right to content loaded anywhere in the model!

Reduce steps in your workflow

  • New scalable thumbnails help save time by previewing content before placing it into your project

20180205_views-thumbnails     20180205_families-thumbnails

BETA Program Highlights:

  • Visually browse Revit project content such as Details, Sheets and Families with thumbnails right from within Revit
  • Understand your project, visually, without double-clicking yourself to death opening view, after view, after view
  • See how many instances of any family exist, jump to and select them, and even see the hosting element, all right from the AVAIL Browser for Revit plugin

Updates since 3.0.4:

We’ve been working hard to address the feedback that we’ve been receiving so far. So far, most of the feedback you have already provided has been around Thumbnail generation, which we thought might happen. We’re laying the groundwork for addressing your requests and will continue to do so throughout BETA period. But, we need your continued feedback… so:

We want to hear from you! We’re all ears! Join our slack channel by clicking here.


We’ve squashed a bunch of bugs and added some cool new features which are described in detail below.  Enjoy!

Content Mode bug fixes

  • Fix for issue with drag & drop of families from a project file
  • Fix for inability to access file info when file is open by another user

Project Mode updates

  • Added feature to immediately load thumbnails for an active project after thumbnail generation
  • Fix for issue with active projects failing to load in Project Mode
  • Fix for thumbnails that would not load properly after generation (correlated to incorrect thumbnail filenames)

Thumbnail Generator updates

  • Fix for exporting thumbnails with incorrect filenames (correlated to some thumbnails not loading after generation)
  • Removed default thumbnail export location going to Project Directory
  • Added messaging feature about setting the thumbnail export location on your online AVAIL Management Portal
    • Thumbnail location MUST be set from getavail.com/Manage/Settings
  • Based on all the great feedback, we’re working on making the Thumbnail Generator even better.

Other Updates

  • Installer check for minimum AVAIL Desktop version requirement;
  • Analytics reporting feature added for AVAIL Browser for Revit BETA

We want to hear from you! Be sure to tell us what you love, want to see more of, think needs to be tweaked – whatever! We’re all ears! Email us at info@getavail.com or join our slack channel by clicking here.


AVAIL Release News: Project Mode is now Live!

Happy 2018 everyone! We’re kicking off this new year with some really great new updates, and some really great news across the board!

First, the newest release of AVAIL, version 3.5.3!

You can now download the latest release of AVAIL Desktop and the AVAIL Content Browser for Revit HERE.

Here’s a summary of what we’ve been working on:

  • AVAIL Browser for Revit BETA – Project Mode is now Live and available for Team and Enterprise customers!
  • AVAIL International Expansion (Sydney & Pacific Rim)
  • Search bar improvements
  • Stream availability is close!
  • Various bug fixes and performance enhancements

Project Mode

First, many of you have heard us talking about a few things that we’ve been working on for a while now, and we’re excited to announce that the AVAIL Browser for Revit – Project Mode is now available in BETA for Team and Enterprise customers! If you’ve heard us talk about Project Mode, or actually seen a demonstration of it, you know how anticipated this release has been and we can’t wait to hear what you think!

Project Mode is a graphic browsing interface for your Revit project files. Any Revit user knows that the standard Revit project browser is, quite honestly, lacking a little bit in design, and with some added functionality over the standard project browser in Revit, AVAIL Browser for Revit – Project Mode is something that all Revit users have been waiting for. Thumbnail preview images of your loaded Families, Views, and Sheets in a tabbed interface provides a beautiful browsing experience and enhanced understanding of your Revit project files. Finally, a Revit project browser that thinks the way that building designers do!




International Expansion

Additionally, you may have noticed some spots of Scheduled downtime lately… We’re very excited to announce an AVAIL international server for Sydney, Australia! For those of you using AVAIL in offices in closer proximity to the Australia/New Zealand region than to the USA, you will experience faster response times overall. We always strive to enhance AVAIL’s performance and this is just the latest of improvements that we’ve made.

Search Improvements

Speaking of improvements, we’re always trying to make your digital life easier here at AVAIL; in fact, that’s ALL we want to do. To that end, we’ve released our third iteration of Search Bar functionality! Previously, using the search bar was a great way to search across relevant filenames in a Channel of content… Well, as we’re always listening to our customers and trying to improve, we’ve expanded the Search bar functionality to now search across Tag data as well as filenames! Search results are always ranked in order of relevance, so what you’re looking for should always be right at the top of your search results. Please let us know what you think about the new Search results at info@getavail.com!


Those of you that have been around AVAIL for any amount of time have probably already heard of Stream. Stream is our rules-based content-routing technology that will monitor for files on your network, and show them in a Channel(s) of your choosing in AVAIL. Well, a lot of our work over the last couple of months have revolved around the development of Stream, and we’re happy to say that we’re getting very close! We’ve already started talking to some of you about Stream and it’s availability, and we’ll be continuing to do so throughout the rest of this month. We will start the first installations of Stream in Beta this quarter, and we’ll be posting more about it soon!

We love hearing from you so always feel free to contact us at info@getavail.com. Cheers!

AVAIL Release 3.4.1

We’ve learned a lot by talking with our users over the last few months, and many of the new features described below come from listening to you. The best part is, there’s more to come… the next few releases will be really exciting. There is some seriously big new stuff coming and we think you’ll really like what you see!

You can now download the latest release of AVAIL Desktop and the AVAIL Content Browser for Revit HERE.

We’ve been hard at work making a lot of great improvements recently. While many of these improvements are behind the scenes to increase performance, there are several new application features that you will get really great benefit out of!

Here’s a summary of what’s new:

  • ReSync feature automatically updates AVAIL when files are renamed on your network server
  • Large, expandable and full window previews make seeing your detailed content and custom thumbnail previews much easier
  • Collapsing Keys make large tag sets easier to use and manage
  • AVAIL Marketplace has been introduced
  • Improved Flags & Comments Panel
  • Bug fixes and improvements (the Sync Spinner is fixed!)

“What happens when I rename a file on my server?” Well until recently, you had to re-index that file in AVAIL to update the index. No more. Now, if you rename a file, AVAIL will automatically repair that index location and filename with no need to re-index. In essence, it corrects your file names without you having to do anything at all, just work as usual.

Large Previews
In AEC, many of the assets in use are very graphic in nature. Whether it’s Revit families, details, PDFs or photos, seeing a picture can make a world of difference. With that in mind, we’ve introduced scaling thumbnails, a large preview pane in the Properties panel, and a full window preview. You can now view that detail or photo in full scale before bringing it into Revit or Photoshop.

Collapsing Keys
With large data sets of Channel contents and Key and Value pairs, the Filters Panel can accumulate a lot of rows. Now, when a Key has no more Values associated with it, the row will collapse and no longer be visible until filters are cleared that repopulate it. This makes the Filters Panel with many lines of Key Values in larger Channels a little nicer to work in.

AVAIL Marketplace
Ever wish digital content could be delivered to you, instead of having to go search for it? Now it can. The AVAIL Marketplace is live!

From the Browse Channels tab, you’ll see a new area called Marketplace. This is where content can be delivered to you, already tagged and ready to download or add to your internal AVAIL Channels, from the outside world. Have a favorite building product manufacturer that you want to deliver their content into your AVAIL ecosystem? Please let us, and more importantly them, know that you want them to be on the AVAIL Marketplace.

Family and Detail Warehouse from ArchVision is the first content available in the Marketplace. F+DW is a great collection of almost 30,000 drafted details and over 1,500 native Revit detail components and other families. This content can be delivered into your firm with Tags already applied, ready to download and put to use immediately!

Other Updates
There are many other updates in this release. Flags and Comments Panel has had a makeover and is easier to understand. Moving / Copying content between Channels is easier as you can now not only search for a Channel to Copy / Move content into, but also Create one on the fly. For Channel Publishers out there, the Primary path for content is now indicated graphically for easier understanding. Among other more minor bug fixes, the Synchronization notifications have been fixed, and now reflect when your content has completed synchronizing.

As always, we want to hear from you so please stay in touch. Until next time!

AVAIL Release 3.1

The first few months of 2017 have gone by so fast that it’s amazing to think what all has transpired! And now with Spring well underway here in Central Kentucky, and AIA, BCS and BiLT conferences rapidly approaching we find ourselves settling into this new year. Headphones on, nose to the grindstone… we are getting A LOT of good work done here at AVAIL.

The Big Picture

Speed is crucial when you’re trying to produce on a daily basis, and it’s something that you should expect from your Enterprise Content Management system. We’ve spent the first quarter of this year mostly behind the scenes in an effort to continually enhance speed and performance. You may not overtly see most of the improvements that were made in this newest release materialized in the interface itself, but you’ll notice remarkably enhanced browsing and searching speeds. As Ricky Bobby famously said, “I wanna go fast!” It’s been our motto around here lately, and we can hear the engines roaring!

New Features

  • Improved and enhanced indexing experience
    • Ability to use regular expressions to include or exclude desired content in very specific ways
    • Use pattern matching such as ‘begins with’ or ‘contains’ options to find relevant content
    • New feature to NOT add tags automatically upon index, just add content and path locations, or use to re-path content
  • Filters Panel is now re-sizable!
  • Faster search and indexing due to optimizations in the AVAIL back end services
  • Minor bug fixes.

At it’s core AVAIL is an Index of your content – and that initial indexing experience is now more powerful. The use of Regular Expressions, or RegEx, is now supported. RegEx is often used in software engineering and is a powerful way to be extremely specific about the results of a search. We have provided some simplified RegEx indexing options in pattern matching such as the ability to specify “begins with”, “ends with”, “exactly matches”, or “contains” in a file path.  This is one of the new features that you will see in the Indexing Filter interface, and AVAIL also supports specific full Regular Expressions.***

As an example, let’s say you want to be able to utilize all of the detail drafting views from previously completed and closed-out school projects, but don’t want to manually go searching through your entire project database to find each one of them. And perhaps you only want projects from the past 5 years. Designed in Revit. But just Elementary schools. Sounds like it will take forever to find these, right? No, it won’t, just use RegEx inside of AVAIL to search for, and find those files, and use the AVAIL Content Browser for Revit to easily access the content buried within them!!***

Automatically tagging content is great, but sometimes, you just don’t want tags to come in automatically. For example, when the path of a piece of content changes and you just need to add a new path. We’ve got you covered! You can now choose to not automatically add tags, and just index to update path locations.

We get lots of requests and do our best to incorporate all that we can. You’ve asked, and we’ve listened. The Filters Panel is now re-sizable! Now… onto incorporating an ‘Easy Button’.   😉

There’s a lot to say about the optimizations that we’ve made behind the scenes, but let’s just simplify it all and say; we think that Ricky Bobby would be happy. It’s fast. And we have no intentions of slowing down anytime soon.

See you next time!

***Let's pretend that your firm standard names project files with a specific format, let's use {ProjectNumber_Project Discipline code_Project Name_Project Phase}.rvt. A matching file name could be: 15224_Arch_Harper Elementary School_Archive.rvt. The project was started in 2015, and the project number reflects this by the leading '15' in the project number. An example  of matching Regular Expression search (though other expressions would work as well) could look like:

^1[2-7][0-9_ ]+_[a-zA-Z0-9_ ]+Elementary+[a-zA-Z0-9_ ]+Archive.rvt$

This expression would return the following results, as well as others matching it:
15224_Arch_Harper Elementary School_Archive.rvt
143766388_Arch_Laurel Elementary_Archive.rvt
134_MEP_Elementary School_Archive.rvt

AVAIL Release 3.1 Coming Soon!

AVAIL Release 3.1 is coming! 

  • Improved and enhanced indexing experience
    • Ability to use regular expressions to include or exclude desired content in very specific ways
    • Ability to use pattern matching such as ‘begins with’ or ‘contains’ to find relevant content
    • New feature to NOT add tags automatically upon index, just content and path locations
  • Filters Panel is now re-sizable
  • Optimization of the AVAIL back end services = FASTER INDEXING!

AVAIL Release 3.0

There is a lot to cover in this one, so get ready. We’ve been hard at work over the past few months making some major improvements to AVAIL. In continuing to build more of the core building blocks of our platform we’ve integrated a lot of really very cool features with this release.


The serious technical details are described below, and for those of you who like to talk, read, and ponder life’s mysteries, head over to our blog to read AVAIL CEO Randall Steven’s post about our theories behind all of this. His post is the rug that really ties the room together.

AVAIL as a System of Engagement


  • UI / UX updates
    • Channels Panel list can be customized and searched
    • Graphic interface updates
  • Flags and Comments system added for User Feedback
  • Ability to have Multiple Publishers / Editors per Channel
  • Role definitions can now be customized for Enterprise customers
  • Per-Channel Permissions for shared users can now be modified: Can View, Can Edit
  • Index multiple operations at once
    • Indexing is now done passively
    • Enhanced UI feedback that a data synchronization is in progress
  • AVAIL Content Browser for Revit is reporting data to your Analytics account
  • Push parameters from AVAIL Content Browser for Revit into AVAIL Desktop as tags for content

Most of the UI changes you’ll just have to experience for yourselves, but we always strive to achieve a beautiful modern user interface and user experience because we truly believe that it makes a difference. In this release we addressed some of the user feedback about the not-quite-right terminology that we previously used in the Channels Panel by introducing tabbed lists, and Channel names can now be searched. Let us know what you think!

Optionality in Content Management

Through our new Flags and Comments system you can really dig into the why behind opinions about content. Don’t just rate a piece of content ‘1 star’ and move on…  We believe that someone needs to know why a piece of content is rated unfavorably. Flag that content, and Comment about what is wrong so that it can be addressed. Or, maybe read that Comment that says “for rendering use only” and don’t use it for a purpose that it’s not intended for in the first place.

A great new feature allows you to specify Multiple Editors per Channel so that you can collaborate with others on curating your Channels of content. Now you can share the management of your Channels with other individuals in your firm.

AVAIL originally shipped with two Roles: Publisher and Consumer. For Enterprise customers, we can tweak the definitions of what each of these Roles can, and can’t do. For example, a Consumer wasn’t originally allowed to create their own Channels, but could only see Channels that had been shared with them. If you want to change this to allow Consumers to create their own Channels, but not be able to share them, you now have that capability.  This could be useful to let everyone use AVAIL to organize their local “stash” as we call it.

You can also set what Permissions people have within any single Channel. Users, even if they are in a Consumer Role, can now be assigned the rights: Can Edit, and alternately, Can View per Channel that has been shared with them. These permissions are helpful for those one-off cases where you do want someone in a Consumer only Role to be able to have greater permissions than they’re assigned by default, but on a per Channel basis. Publisher/Consumer are firm wide settings that a Channel Publisher can override with Can Edit to specific members of their team.  This is great for workflows where you’re using AVAIL to help manage projects.

(See chart below for Roles and Permissions definitions)

Multiple operations can now be indexed at the same time. Basically, you can drag ‘n drop a bunch of files into a Channel, and it will process in the background while you move on to index or tag the next set of content, perhaps in a different Channel. This is really useful as you’re getting started or trying to index lots of content. You no longer have to sit and wait for AVAIL to actively process that content in the foreground.

On the AVAIL Content Browser for Revit side of things, we’ve laid the groundwork for future capabilities and opened a connection from the Content Browser plugin to your AVAIL Desktop application and Google Analytics account. You can now see advanced Analytics about what your users are doing! Want to know which wall types are being used regularly, or which details are always being used (or not being used…)? AVAIL Analytics can tell you. Time to get educated about your Revit content, and NOT just family files but content buried inside of .rvt files too!

Because of this bi-directional data flow ability, Publishers can now easily push parameter data that’s buried within a Revit family, as tags in AVAIL. Want to add all your OmniClass number parameters as tags back into AVAIL? Great, just pick that parameter from the AVAIL Content Browser for Revit and push it into AVAIL Desktop as a tag! I know… that’s a little bit too manual of a process for most of you to be satisfied with, but don’t worry, we’re not done yet! 😉

AVAIL Role Definitions Table
AVAIL Role Definitions Table

Optionality in Content Management

One of the observations we’ve made regarding the current state of content management is the strong reliance on two tools to manage your company’s files be they on a WAN/LAN or in the cloud; the ability to create and name file folders and the name of files themselves.  I don’t have to tell you how limiting those tools can be.  Our only option for decades we’ve all become somewhat numb to the pain.

We think there is a huge opportunity to improve both management and access to content.  In many ways the existing file folder and file name means of storing and retrieving files has pitted the needs of centralized control and file management versus the ease of finding what you’re looking for.

AVAIL is providing a new alternative, a way to separate where a file is stored from how it is retrieved.  A way to reduce your dependency on those cumbersome folder and file names for retrieving content.


One of the themes we’ve developed over the past couple of years during the development of AVAIL is optionality.  Optionality should be a good thing.  Given optionality you take advantage of an opportunity when it presents itself.

Optionality is present in several ways at the core of how AVAIL has been designed.  If you’ve used AVAIL or sat through any of our webinars you’ll hear us talk about the important of context in retrieving content.  That’s a form of optionality that lets the publisher and consumer of content in AVAIL get to the same content in different ways mirroring the way you’re thinking about it at the time.

With the new 3.0 release of AVAIL you’ll find a couple of additional features that play on this theme as well.  We’re extending the ability to contribute to the management of content in a Channel in AVAIL beyond the firm-wide Publisher/Consumer role definition.  Now, the owner of a Channel can allow anyone they’ve shared that Channel with the ability to contribute via a new “Can Edit” setting that is controlled per user.  This means a Publisher of a Channel can invite select others to add or remove content and tags from a Channel without having to make that person a firm-wide Publisher.  Optionality.

Another update in 3.0 are initial moves toward providing each individual control over how they organize and consume Channels and content.  You’ll see this manifested in a redesigned Channels panel that now provides each desktop the ability to “Pin” the Channels they consume most.  Additional features that let everyone customize their experience while letting you maintain administrative oversight and control will continue to make AVAIL more powerful and customizable to fulfill differing needs and workflow preferences.  Optionality is a good thing.